Everything You Need to Know About Personal Leave of Absence

Understanding and effectively managing employee leaves of absence is vital for maintaining a healthy work environment, supporting employee well-being, and ensuring compliance with applicable labor laws and regulations.

SMEBRNovember 11, 20:35
Guide on personal leave of absence

A Personal Leave of Absence (LOA) is a period of time during which an employee is granted permission to be away from work for personal reasons without the risk of job termination. This type of leave is typically unpaid, and the duration can vary based on company policies, employment contracts, and applicable labor laws.

Here's a detailed overview of Personal Leave of Absence:

Purpose and Eligibility

Personal Reasons: Personal LOA is usually granted for reasons such as family emergencies, personal health issues, educational pursuits, or other non-work-related matters.

Eligibility: Most organizations have specific eligibility criteria based on the length of service and may require employees to provide advance notice.

Request and Approval Process

Formal Request: Employees typically submit a formal request for personal leave, specifying the reasons, expected duration, and any supporting documentation.

Approval: The request is subject to approval by the employer or human resources department. Employers may evaluate the impact of the absence on workflow and staffing.

Duration and Types

Duration: Personal LOA can range from a few days to several months, depending on the circumstances and company policies.

Intermittent Leave: In some cases, employees may be allowed intermittent leave, where they take time off in blocks rather than a continuous period.

Compensation and Benefits

Unpaid Leave: Personal LOA is generally unpaid, meaning the employee may not receive regular salary or wages during the absence.

Benefits: The availability of benefits such as health insurance, retirement contributions, or other perks during the leave depends on company policies and local regulations.

Job Protection

Job Security: One of the primary purposes of personal leave policies is to provide job protection. Employees are typically assured that they can return to their position or a similar one after the approved leave.

Legal Compliance

Family and Medical Leave Act (FMLA): In the United States, the FMLA provides certain employees with up to 12 weeks of unpaid leave per year while preserving health benefits and job protection.

Other Regulations: Outside the U.S., various countries may have their own labor laws governing leaves of absence.


Clear Communication: Effective communication between the employee and the employer is crucial. This includes providing sufficient notice, keeping the employer updated on the status, and complying with any reporting requirements.

Return to Work

Notification: Employees are generally expected to notify their employer of their intention to return to work within a specified timeframe.

Smooth Transition: Employers may facilitate a smooth transition back to work, considering any necessary adjustments or accommodations.

It's important for both employers and employees to be familiar with the company's policies and relevant labor laws to ensure a transparent and fair process regarding Personal Leave of Absence.